Why Is the Security of Information and Correspondence Important for Business?

3 min readMay 18, 2021


Sensitive data is one of a business’s most important assets, so prioritizing its security is essential. Yet, many people mistakenly believe that their information is totally free of threats — and this assumption can lead to costly consequences.

Even if a person takes steps to protect the company’s intellectual property, it can be dangerous to grow complacent. With technological advancements, the frequency of cyber-attacks is quickly rising. What protected an organization a year ago might be obsolete today. That’s why it’s important to use cutting-edge technologies and constantly monitor the business’s state of information and correspondence security!

So, what can one do to ensure that data doesn’t fall prey to hackers?

  1. Identifying Sensitive Data

Before choosing protective solutions, one should determine which data is sensitive. Any company, no matter what business stage it’s in, might process various kinds of information data, including:

- Personal data of owners, shareholders, managers, and employees

- Data about partners, suppliers, and customers

- Technological and logistic data

- Financial records

- Contracts and supply information

- Product development and business know-how

  • Communication between employees

2. Identifying Key Threats

If a person isn’t aware of the threats that surround a company and must be protected against, their data is certainly more vulnerable. While we recommend reading more comprehensive guides to key data struggles, we’d like to provide a quick rundown:

- Malware is an infectious agent that attacks part of the entirety of software with malicious code. Its purpose is to cause damage to an organization’s data or devices.

- Attacks on vulnerabilities occur when hackers specifically look for a company’s weak points. Such vulnerabilities result from the company’s own negligence — which is why it’s crucial to develop a strong data security strategy. Some weak points a company might have include unprotected networks, outdated equipment, misconfigurations, and poor employee training.

- Phishing is a form of electronic fraud that typically has the aim of acquiring personal data. Take, for instance, the classic example of when a cybercriminal impersonates somebody within the company and sends out an organization-wide email with an infected link. Some hidden goals of phishing include obtaining bank information and stealing identities.

  • Taking systems offline can hurt a company’s revenue or even damage the brand’s reputation — so, if this is the end goal of a cyberhacker, they will attack the stability of the business’s systems.

3. Implementing Cutting-Edge Solutions

Now for the meat of the matter: developing an information security management system. There are several key factors to address while developing your system. In short, one should consider:

- The effectiveness of access control

- Having an IT department prepared to handle the security of information

- Creating at least 2 copies of each file (and storing them in different places from the original one)

- Increasing employee awareness of threats to security and privacy

Out of all the factors that impact a business’s information security, employee’s actions are the most difficult to control. While employees rarely share corporate data out of malice, negligence and ignorance among staff can have dire consequences. To make it easier for employees to adhere to an information security policy, we recommend equipping them with highly secure communication channels. Take, for instance, Grapherex — this is a highly secure messenger that enables employees to safely transfer E2E information about the company. Secure messengers like this don’t collect or store data — there will be no records on the user’s message content, recipient, or location.

Stay tuned for our future updates — we always have something exciting in the works. And enjoy the Grapherex app!

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